Volunteer Information

Bash doesn’t happen without our amazing volunteers — they’re the heart of this event. Whether you’re greeting arrivals, running games, or helping behind the scenes, your time and energy make a huge impact. This page has everything you need to know: available roles, expectations, and how to sign up. Let’s make some magic together.

How To Volunteer:

  • Volunteer opportunities are available only to registered attendees of Xscapers Annual Bash. Once you’ve registered, check your confirmation email for a link to the volunteer sign-up form.
  • Before signing up, please read through the job descriptions and only commit to roles you’re confident you can follow through on — our team and fellow attendees are counting on you!
  • If you’ve volunteered in the past and are interested in stepping into a lead volunteer role, reach out to Bash Director Hollie Parks at hollie.parks@escapees.com.

Volunteer Job Expectations & Duties

Lot Striping

  • Arrive up to 5 days early and be available during the daytime all week long leading up to the event.
  • Assist in painting all the parking spaces for the event.
  • Assist with parking on arrival day. 
  • Help assemble, raise, lower, and disassemble the tent when applicable.

Parking Crew

  • Arrive 1 – 2 days early.
  • Ability to walk/stand for extended periods of time.
  • Available during the day on the Friday prior to assist with last minute set up and early arrival parking.
  • Assist with showing attendees their parking section and spot on arrival day.
  • Expect lots of walking & standing.

Craft Services

  • Arrive up to 5 days early and be available during lunch and dinner hours the week prior to the event.
  • Assist in the organization, prep, and serving of meals to onsite staff and volunteers the week prior to the event.
  • Be available on arrival day to assist in distributing snacks and beverages to all volunteers assisting in arrival day operations.
  • Have a basic understanding of safe food handling practices

Venue Prep Crew

  • Arrive up to 4-5 days early and be available during daytime hours the week prior to the event.
  • Ability to lift and move heavy items, including unloading the event trailer and storage container.
  • Assist with assembling and raising the event tent.
  • Assist with building/ assembling event decor and accessories.
  • Assist with miscellaneous venue and event preparations.
  • This is great job for creatives (painting, building, design, etc.)

Activity Set-up & Teardown

  • Arrive up to 1-2 days early.
  • Assist with setting up individual activities during the week of the event, including but not limited to table and chair set up and removal.
  • Must be available at least two days during the event to assist with activity set up.

Attendee Check-In

  • Arrive up to 2 days early.
  • Available Friday evening before the start of the event for a volunteer meeting and to assist with last-minute setup.
  • Available on arrival day to greet and check in attendees.

Vehicle Check-In

  • Arrive up to 2 days early.
  • Available Friday evening before the start of the event for a volunteer meeting and to assist with last-minute setup.
  • Available on arrival day to greet attendees as they arrive onsite.
  • Expect a lot of walking and standing.

Mail Room & Merch Booth

  • Arrive up to 1 day early.
  • Be available to pick up and sort packages throughout the week of the event.
  • Be available during mail room hours (late afternoon/ early evening) 1-2 days during the week of the event.
  • Assist with merchandise sales and counts.
  • Assist with handing out mail to attendees.

Trash/ Recycling

  • Arrive up to 1 day early.
  • Be available to empty trash cans and bring trash to dumpsters.
  • Help keep event and parking areas free from trash.
  • Assist with sorting and maintaining recycling.

Xscapers Olympics Committee (XOC)

  • Arrive up to 1 day early.
  • Work with XOC leaders to run games during the activity.
  • Will not be able to participate in the games.

Bar Staff

  • Arrive up to 1 day early.
  • Must be at least 21 years old.
  • Work with lead bar staff, taking shifts to serve at the bar throughout the week.
  • Expect prolonged standing.

Coffee Crew

  • Arrive up to 1 day early.
  • Assist the team lead with prepping and maintaining the coffee station.
  • Be available for 1 – 2 mornings during the event to prep coffee.
  • Early birds are best for this job.

Kids Camp

  • Arrive up to 2 days early.
  • Members attending with families are preferred.
  • Work with other volunteers to implement daytime activities for kids in attendance.
  • Be available for a few hours 1-2 days during the event to assist with kids camp activities.  

Fire Attendant

  • Arrive up to 1 day early.
  • Be available for 1-2 nights during the event to light and maintain the group camp fire (some nights will be longer than others).
  • Ensure a safe environment during group fires.
  • Night Owls are best for this job.

Stage Hands

  • Arrive up to 2 days early.
  • Be available during the day throughout the week of the event.
  • Work with the lead stage manager to assist with sound, lighting, and stage operations.

Safety Officer

  • Arrive up to 1 day early.
  • Commit to remaining sober for 1-2 evenings during the week of the event.
  • Assist with monitoring event attendees during activities to ensure overall safety and well-being.
  • Work with Bash Director and other club staff to address any issues that may come to your attention.

Bash Buddy

  • Arrive 2 – 3 days early.
  • Must have attended at least one previous Annual Bash.
  • Wear a special hat (provided) that will identify you as a Bash Buddy at least twice during the week.
  • Assist with voting for winners and runners-up of numerous activities during the week of the event (i.e. lot crawl, best dressed, etc.)
  • Be open to meeting new Bash attendees and introducing them to others.
  • Be open to answering questions and assisting new attendees when they need help.
  • Work with Bash Director and other club staff to address any issues that may be brought to your attention.

Silent Auction Crew

  • Arrive up to 1 day early.
  • Before the event, you may be asked to assist with soliciting donations for the auction.
  • During the event, assist the team lead with collecting, organizing, and labeling auction items.
  • Be available during the evening of the silent auction to set up and work the payment kiosk at the conclusion of the auction.

Gate Duty

  • Arrive during the standard event arrival.
  • Be available for at least one 2-hour daytime shift during the week of the event.
  • Be responsible for checking vehicle and pedestrian credentials to ensure that only registered attendees are entering the grounds.

Venue Clean-Up

  • Arrive during standard arrival.
  • Depart 1-2 days late.
  • Be available all day on the last Sunday and possibly Monday after the event.
  • Ability to lift and move heavy items.
  • Assist with lowering and disassembling the event tent.
  • Assist with packing storage container and event trailer.

Sponsors

By attending this event, you are agreeing to the following: As an attendee, you assume all risk and danger relating to your personal property, RV and attendance at the convergence, whether occurring prior to, during or after the event. In the event of loss or theft, no claim will be made upon Escapees/Xscapers, its volunteers, employees or agents. Volunteers may be directing and assisting you in your parking areas. However, it is the driver of the vehicle who is ultimately responsible for avoiding obstacles or dangerous situations, and is solely responsible for any damage to one’s property or the property of others. As an attendee at this event, you are granting your permission to be filmed, videotaped, audiotaped, or photographed, and granting Escapees RV Club the full use without compensation.

Participation in activities organized as part of this event is entirely optional. Attendees are under no obligation to engage in any of the scheduled activities. The decision to participate in any event-related activities is at the sole discretion of the attendee.

Additionally, please note the following regarding certain types of activities associated with this event:

1. Optional Add-On Activities: Some activities have been coordinated directly by event organizers as optional add-ons, complete with specific rates and group arrangements. However, these activities are operated and led by third-party vendors or businesses not affiliated with the event organizers.
2. Off-Site Community Activities: Certain off-site activities are community-oriented and self-led experiences. These activities are not directly hosted by event organizers, and attendees are encouraged to participate at their discretion.
3. Transportation Responsibility: Attendees are required to provide their transportation to and from the event and any associated activities during the event. The event organizers will not be providing transportation services or making transportation arrangements on behalf of attendees unless specifically stated.

By attending this event, you acknowledge and accept the terms and conditions outlined above. In addition, you must agree to our “Release & Wavier of Liability” at the time of registration.

Xscapers Logo
Escapees Logo

What are you doing down here?
It’s just legal mumbo jumbo.

Go buy a ticket already!

Tickets

Copyright © 1997-2025 Escapees, Inc. All rights reserved

Amenities

  • Dump Stations
  • Honey Wagon
  • Water Fill Stations
  • Dumpsters
  • Restrooms/ Porto-Johns
  • Showers
  • Wi-fi
  • Food Trucks
  • Bar

Ed Thor

SafeRide RV

Escapees Technical and Roadside Assistance

Website

Ed Thor has been with SafeRide Rv for over 10 years and has over 25 years experience in the Roadside and Technical Assistance Industry. He is a certified RV Technician and works directly with Manufacturers, Dealers and Associations in the RV Industry.

JAN 11 – 19

Experience
Plan
Camping Sections
FAQs/WTFs
About Xscapers
Tickets

Jay McCon

Solar on the Cheap

Intro to Solar
Money Is Math

Jay is a retired mechanical engineer who wants to help every RVer get financially sound and able to enjoy the off-grid lifestyle.

Tickets Go on Sale
July 27th @ 11:00 am CDT

Days
Hours
Minutes
Seconds

January 14 - 20, 2023
Lake Havasu, Arizona

Sign Up Now!

Coming Soon...

Days
Hours
Minutes
Seconds
2022 Sample Schedule

Coming Soon...

Interested In Speaking?

The majority of our seminars are put on by our very own community members!

We have a wide range of topics and are always interested in adding new ones. If you have knowledge you’d like to share with fellow attendees, reach out today so we can see if it would be a good fit!

Speaker Signup

Coming Soon...

Interested in Speaking?

One of the greatest parts about education at Bash is that the majority of our seminars are put on by our very own community members. We have a wide range of topics and are always interested in adding new ones. If you have knowledge you’d like to share with fellow attendees, reach out today so we can see if it would be a good fit! 

Speaker Signup

Coming Soon...

Days
Hours
Minutes
Seconds

Get The Latest Bash Updates